Fleet Management

The most common task is finding specific aircraft in your fleet.

Steps:

1. Use the search box to type registration, serial number, type designator, model, or operator name
2. Apply additional filters using the filter dropdown (aircraft, aircraft types, operators, nationality)
3. Toggle between Active and Deactivated views if needed
4. Click column headers to sort the table by that field

Result:

The table updates to show only aircraft matching your criteria. If no aircraft are found, the table displays "There were no aircraft" or "There were no aircraft that match the provided search terms".

Who can do this: Operations staff with aircraft management edit permissions

Steps:

1. Click Add Aircraft in the top-right
2. In the aircraft window that opens, complete the required fields (marked with red asterisks):
   • Aircraft Registration: The unique registration number (e.g., ZS-ABC)
   • ICAO Type Designator: Select the aircraft type from the dropdown
   • Passenger Seating Capacity: Number of passenger seats
   • Weight unit of measure: Choose kg, lbs, or tonnes
3. Complete optional fields as needed:
   • Aircraft serial number: Manufacturer's serial number
   • Operator: The operating company (defaults to your organisation)
   • Date manufactured: Manufacturing date
   • Aircraft model: Specific model variant if applicable
   • Nationality: Aircraft registration country
   • Has Lavatory on Board: Check if aircraft has lavatory
   • Maximum Take-off Weight: MTOW in specified units
   • Schedule display colour: Colour used in schedule views
4. Scroll down to configure additional settings if needed:
   • Enabled for documents: Allow document library assignment
   • Enabled for maintenance hub: Make available in Maintenance Hub (if AMO features are enabled)
   • Engine configuration: Specify number and type of engines
5. Click Save

Result:

The new aircraft is added to the active fleet and appears in the table. The aircraft becomes immediately available for selection in Flight Schedule, Maintenance Hub, and other modules where aircraft selection is required.

Who can do this: Operations staff with aircraft management edit permissions

Steps:

1. Locate the aircraft in the table (use search if needed)
2. In the active aircraft view, click the Edit button (blue pencil icon) in the first column
3. The aircraft details window opens with the title "Edit details for [Registration]"
4. Modify any fields as needed (same fields as when adding new aircraft)
5. Click Save

Result:

Changes are saved immediately and reflected in the table. Any modifications to aircraft details automatically update throughout the system wherever that aircraft is referenced.

Who can do this: Operations staff with aircraft management edit permissions (document assignment)

Each aircraft can be assigned a document library containing manuals, checklists, and other required documents. The library status is visible in the "Library" column.

Understanding library status indicators:

• Green button with checkmark: All required documents are complete and up-to-date
• Yellow/orange button: Some documents are missing, pending, or approaching expiry
• Red button: Critical documents are missing or expired
• "N/A": This document group is not assigned to this aircraft
• Disabled grey button: Documents are not enabled for this aircraft

Steps to manage library:

1. Locate the aircraft in the table
2. In the Library column, click the coloured Open button (the colour indicates current status)
3. Optionally, click the magnifying glass icon next to "Open" to see a detailed status popover
4. In the library window that opens (titled "Manage library for [Registration]"):
   • Expand document groups to view individual documents
   • Upload required documents using the upload buttons
   • Set expiry dates where applicable
   • Review document status indicators
5. Click Close when finished

Expanding library groups:

Click the expand/collapse icon in the Library column header to toggle between two views:

• Collapsed view (default): Shows one overall library status per aircraft
• Expanded view: Shows separate columns for each main document group, allowing you to see status by category at a glance

Result:

Documents uploaded to aircraft libraries are immediately available to crew and operations staff. Library status updates automatically as documents are added, updated, or expire. Staff with appropriate permissions receive notifications when aircraft documents require attention.

Who can do this: Operations staff with aircraft management edit permissions

Deactivating an aircraft removes it from active operations while preserving all historical data. Deactivated aircraft do not appear in flight scheduling dropdowns or crew assignment tools.

Steps:

1. Locate the aircraft in the Active view
2. Click the Deactivate button (yellow warning button with ban icon) in the rightmost column
3. In the confirmation window, review the message "Are you sure you want to deactivate this aircraft?"
4. Click Confirm to proceed, or Cancel to abort

Result:

The aircraft is immediately deactivated and removed from the Active fleet view. It moves to the Deactivated view where you can see the deactivation timestamp (in UTC) and username of the person who deactivated it. The system records an activation log entry capturing the deactivation action, date/time, and user.

Who can do this: Operations staff with aircraft management edit permissions

Steps:

1. Switch to the Deactivated view using the toggle
2. Locate the aircraft you want to reactivate
3. Click the activation log button (clock icon) to review the aircraft's activation history if needed
4. Click the Activate button (green button with plus icon) in the rightmost column

Result:

The aircraft is immediately reactivated and moved back to the Active fleet view. It becomes available again for flight scheduling and crew assignments. The system records an activation log entry capturing the activation action, date/time, and user.

Who can do this: Operations and maintenance staff

Steps:

1. Click Aircraft Documents Report in the top-right (available in both Active and Deactivated views)
2. In the report window that opens, configure report parameters:
   • Select specific aircraft or include all
   • Choose document groups to include
   • Set date range if applicable
3. Click Generate

Result:

A comprehensive report is generated showing document compliance status across selected aircraft. The report includes expiry dates, missing documents, and compliance percentages. This report is useful for audits, compliance reviews, and fleet-wide document management.

Search box

The search box supports searching across multiple fields simultaneously. You can search by any of the following terms (case-insensitive):

• Registration: Full or partial aircraft registration (e.g., "ZS-ABC", "ABC")
• Serial number: Manufacturer's serial number
• Aircraft model: Model name or variant
• Type designator: ICAO type code (e.g., "C208", "B737")
• Operator: Operating company name

Filter dropdown

Click the filter icon/button to access advanced filtering options:

• Aircraft: Filter to specific aircraft (multi-select)
• Aircraft Types: Show only aircraft of selected types
• Operators: Filter by operating company
• Nationality: Filter by registration country

Filters work in combination with the search box. To clear filters, use the "Clear" or "Reset" option in the filter dropdown.

The following table explains each column in the aircraft fleet table. Columns marked with are sortable by clicking the column header.

When adding or editing aircraft, the following fields are available. Fields marked with * are required.

Each aircraft maintains a complete activation history showing every time the aircraft was activated or deactivated. This log is accessible from the Deactivated view.

Accessing the log:

1. Switch to the Deactivated view
2. Find the aircraft in the table
3. In the "Deactivated (UTC)" column, click the clock icon button

Log contents:

The activation log window (titled "Activation logs for [Registration]") displays a table with these columns:

• Action: Either "Activated" or "Deactivated"
• Date/Time (UTC): When the action occurred
• User: Full name and username of the person who performed the action

This log is useful for auditing purposes, understanding aircraft lifecycle history, and tracking changes made by different users over time.