Dispatch

Dispatch packages bundle together flight information, crew details, and flight documents for one or more flights. They serve as the official flight release documentation.

When to use this

Create a dispatch package when you need to:

• Officially release one or more flights for operations
• Generate crew briefing documents
• Bundle flight documents (GENDECs, manifests, flight plans) for crew
• Document the dispatch approval and crew assignments

Steps

1. Select flights: Use the checkboxes in the first column to select one or more flights you want to include in the dispatch package
2. Click "Create new dispatch": The button appears in the top-right when flights are selected
3. Review flight list: The dispatch window opens showing all selected flights with route, crew, and time information. A comments badge appears in the table for each flight — hover over it to preview existing comments
4. Configure documents: Check or uncheck boxes to include GENDECs and manifests for each flight
5. Remove unwanted flights: Click the remove button (trash icon) next to any flight you want to exclude
6. Select crew brief layout: Choose the crew brief template layout for generating dispatch documents
7. Add notes (optional): Enter any dispatch notes or special instructions in the notes field. If any selected flight has comments, a "Generate notes from comments" button appears — use Musket Autopilot (AI) to automatically generate draft dispatch notes based on all flight comments
8. Save the dispatch: Click the save button to create the dispatch package

Result

The system creates a new dispatch package with a unique code (e.g., "DP001"). The dispatch package:

• Appears in the "Current dispatch" column for each included flight
• Can be viewed by clicking the dispatch code button
• Can be edited by clicking the edit button (pencil icon) next to the code
• Can be exported as crew brief documents in Excel, PDF, or print formats

Notes & rules

Modify an existing dispatch package to update flight selections, document inclusions, or dispatch notes.

Steps

1. Locate the dispatch: Find the flight(s) in the table that show the dispatch code in the "Current dispatch" column
2. Click the edit button: Click the pencil icon button next to the dispatch code
3. Make your changes: Modify document selections, add/remove flights, update notes, or change the crew brief layout
4. Save changes: Click save to update the dispatch package

Result

The dispatch package updates with your changes. Any regenerated crew brief documents will reflect the updated information.

View comprehensive details about a dispatch package including general information, crew details, route information, passenger manifests, and flight documents.

Steps

1. Click the dispatch code: In the "Current dispatch" column, click the button showing the dispatch code (e.g., "DP001")
2. Review details: The read-only dispatch window opens showing:
   • General details: Client, date, aircraft registration, type, and serial number
   • Crew details: Complete crew roster with positions and names
   • Route information: All flight sectors with departure/arrival airports and times
   • Passenger details: Manifests showing passenger names, passport information, and ticketing details
   • Flight documents: Attached documents like flight plans, weather reports, and NOTAMs
3. Export documents: Use the export buttons at the top of the window to generate crew brief documents in Excel, PDF, or print formats
4. Toggle window size: Click the expand icon to switch between regular and full-screen view

Notes

The dispatch details window is read-only. To make changes, close the window and use the edit button (pencil icon) next to the dispatch code in the main table.

Operational Flight Plans (OFPs) are consolidated documents that crew use for flight operations. OFPs include route information, performance calculations, fuel planning, and operational data for one or more flight sectors.

When to use this

Create an OFP when:

• Crew need a consolidated flight planning document
• You want to combine multiple flight sectors into a single operational document
• Performance calculations and fuel planning are required

Steps

1. Select flights: Use the checkboxes to select one or more flights that should be included in the OFP
2. Click "Create OFP": The button appears when flights are selected and none of the selected flights already have an OFP
3. Review flight details: The OFP window opens showing:
   • All selected flight sectors with routes and times
   • Pre-filled defaults: distance, passenger count, and track for each sector
   • Captain and Co-Pilot automatically assigned from crew assignments
   • Aircraft and client automatically assigned from the flights
4. Verify or adjust values: Review and modify any OFP-specific values like distance, passenger count, or track as needed
5. Confirm crew selection: Verify the Captain and Co-Pilot assignments or select different crew members if needed
6. Set departure date/time: The OFP departure time defaults to the earliest flight's scheduled departure
7. Save the OFP: Click save to generate the OFP document

Result

The system generates an OFP with a unique code (e.g., "OFP001"). An additional "OFP" column appears in the table showing:

• The OFP code with a view button to display the PDF document
• An edit button (pencil icon) to modify the OFP
• A delete button (trash icon) to remove the OFP

Notes & rules

• One OFP per flight: Each flight can only be associated with one OFP. If flights already have an OFP, the "Create OFP" button will be disabled with a message explaining why.
• Automatic calculations: The system automatically calculates distance and track using great circle calculations based on airport coordinates
• Default values: Pre-filled values come from the flight's scheduled information and can be overridden for OFP-specific requirements

Access existing OFPs to view the generated document or modify the OFP details.

View an OFP

1. Click the OFP code: In the "OFP" column, click the button showing the OFP code
2. View document: The OFP PDF opens in a document viewer window
3. Export options: Use the print or download buttons to export the OFP for crew use

Edit an OFP

1. Ensure no selections: Clear any selected flights using the "Clear" button (editing is not available when flights are selected for a new OFP)
2. Click the edit button: Click the pencil icon next to the OFP code
3. Make changes: Modify crew assignments, flight details, distances, passenger counts, or other OFP values
4. Save changes: The OFP document regenerates with updated information

Remove an OFP when it's no longer needed or was created in error.

Steps

1. Click the delete button: Click the trash icon button next to the OFP code
2. Confirm deletion: Review the confirmation message showing which flights will lose their OFP association
3. Confirm: Click confirm to permanently delete the OFP

Result

The OFP is deleted and the affected flights no longer show an OFP reference. The flights return to being available for new OFP creation.

Use the search and filter tools to quickly find specific flights for dispatch operations.

Quick search

1. Click in the search box: The search box is located at the top-left of the page
2. Type your search term: Enter any searchable term (flight number, airport codes, aircraft registration, or aircraft type)
3. Wait for results: The table filters automatically after a brief delay (debounced to avoid excessive filtering)

Period filter

1. Open the filter section: Click on the filter area to expand it
2. Select period: Choose from Yesterday, Today, Tomorrow, Next 7 Days, Next 30 Days, or Custom date range
3. Set custom dates (if applicable): For custom ranges, select start and end dates
4. Apply: The table updates immediately to show flights in the selected period

Advanced filters

1. Open filter dropdown: Click the filter dropdown button in the filter section
2. Select filter criteria: Choose from:
   • Aircraft Types: Filter by specific aircraft type designators
   • Aircraft: Filter by specific aircraft registrations (only active aircraft shown)
   • Departure Country: Filter flights departing from specific countries
   • Arrival Country: Filter flights arriving in specific countries
3. Apply filters: The table updates to show only flights matching all selected criteria
4. Clear filters: Use the clear option in the filter section to reset all filter selections

Notes

Filters work together—search terms, period selection, and advanced filters all combine to narrow the results. If you see "There are no flights" messages, try clearing some filters to broaden the search.

The flights table displays comprehensive information for each flight. Understanding each column helps you quickly identify flights and their dispatch status.

The Flight Status column uses colour-coded badges to show the operational status of each flight. These badges provide quick visual indicators of flight progress and issues.

Common status badges

Status badges are updated automatically based on flight tracking and operations updates. The exact statuses shown depend on your organisation's operational workflow configuration.

Dispatch packages can include various flight documents for crew. These documents are accessible through the dispatch package view and export functions.

Available document types

Flight comments enable coordination between Scheduling and Dispatch teams. Comments added to a flight sector are visible in both the Scheduling and Dispatch pages, ensuring all teams have access to the same information.

Viewing and adding comments

• Comments column: Each flight in the Dispatch table has a comments badge. The badge is green when comments exist and gray when there are no comments
• Preview comments: Hover over the comments badge to see a preview of existing comments with author names and timestamps
• Add or view comments: Click the comments badge to open the comments window where you can read full comments or add new ones
• Bidirectional sync: Comments added in Dispatch appear in Scheduling, and vice versa. Both teams work from the same comment thread

AI-powered dispatch notes generation

When creating or editing a dispatch package, Musket Autopilot can automatically generate dispatch notes from flight comments:

• When available: The "Generate notes from comments" button appears in the dispatch notes field only when at least one flight in the dispatch package has comments
• What it does: Musket Autopilot analyzes all comments across all flights in the dispatch package and generates a draft summary suitable for dispatch notes
• Review required: AI-generated notes are drafts. Always review and edit the generated text to ensure accuracy and completeness before saving the dispatch
• Multiple attempts: You can generate notes multiple times with different prompts if the first result doesn't meet your needs

When more than 15 flights match your filters, the page displays pagination controls below the table.

How paging works

• Default page size: 15 flights per page
• Page size selector: Appears when 16 or more flights match filters, allowing you to show more flights per page
• Page navigation: Use the numbered page buttons to jump between pages
• Previous/Next: Navigate incrementally through pages
• Total count: The paging section shows the total number of flights matching your current filters

Your selected page number resets to page 1 when you change filters or perform a new search. This ensures you always see results starting from the first match.