Flight Operations Settings

Two radio button views control what you see:

• Active: Shows document types currently available when uploading documents to flights. These appear in document type dropdowns.
• Deactivated: Shows document types removed from active use. Deactivated types no longer appear in dropdowns but existing documents retain their type classification.

Switching views updates the display immediately. Each view has its own search, sort, and pagination controls.

A search box (top-left) filters document types by description as you type. The search applies to the currently selected view (Active or Deactivated). An information icon next to the search box shows which fields are searchable.

If no results match your search, an alert displays: "There are no [active/deactivated] flight document types for your search terms."

In the Active view, click the Add new document type button (top-right) to open the document type window. The window shows a form with these fields:

• Description: Enter a clear name for the document type (e.g., "Flight Plan - IFR", "Weight and Balance Sheet", "Fuel Receipt"). This field is required.
• Included in flight records: Tick this checkbox to make the document type appear in flight record document upload areas. Leave unticked if the document type should only be available in other areas of the system.

Click Submit to save the new document type. While submitting, the button shows a loading indicator with text "Submitting..."

Cancel closes the window without saving changes. New document types are added to the bottom of the Active list.

The Active table displays document types in sortable columns. Each row shows:

• Edit: Blue pencil button that opens the document type window with current values pre-filled.
• Description: The document type name. Click the column header to sort alphabetically (ascending or descending).
• Included in flight records: Green checkmark if the document type appears in flight record uploads, red cross if not.
• Deactivate: Red button with a ban icon that removes the document type from active use.

Pagination: If more than 15 document types exist, the table paginates. Use the dropdown to show 15, 30, or 60 items per page. Navigation controls appear at the bottom of the table.

The Deactivated table shows only the Description column and an Activate button (green plus icon) to restore document types to active use.

Click the Edit button in any row to open the document type window. The window title changes to "Edit flight document type" and current values are pre-filled.

Modify the description or toggle the "Included in flight records" checkbox as needed. Click Submit to save changes. The update applies immediately to all document upload dropdowns.

Two radio button views control what you see:

• Active: Shows delay codes currently available when recording flight delays. These appear in delay code selection dropdowns.
• Deactivated: Shows delay codes removed from active use. Deactivated codes no longer appear in dropdowns but existing delay records retain their code.

Switching views updates the display immediately. Each view has its own search, sort, and pagination controls.

A search box (top-left) filters delay codes by code, description, or category name as you type. The search applies to the currently selected view. An information icon next to the search box shows which fields are searchable.

If no results match your search, an alert displays: "There are no [active/deactivated] delay codes for your search terms."

In the Active view, click the Add New Delay Code button (top-right) to open the delay code window. The window shows a form with these fields:

• Category: Select the delay category from the dropdown. Categories group related delay codes (e.g., Weather, Technical, Operational). This field is required.
• Delay code: Enter a short identifier (typically 2-4 characters, e.g., "WX", "TECH", "PAX"). This field is required.
• Delay description: Enter a detailed explanation of what this delay code represents (e.g., "Weather below minimums", "Technical defect requiring maintenance"). This field is required.

Click Submit to save the new delay code. The system validates that all required fields are completed. While submitting, the button shows a loading indicator with text "Submitting..."

Cancel closes the window without saving changes. New delay codes are added to the bottom of the Active list.

The Active table displays delay codes in sortable columns. Each row shows:

• Edit: Blue pencil button that opens the delay code window with current values pre-filled.
• Code: The short identifier. Click the column header to sort (ascending or descending).
• Category: The delay category name. Click the column header to sort by category.
• Description: The detailed explanation. Text truncates if longer than the column width. Click the column header to sort alphabetically.
• Deactivate: Yellow button with a ban icon that removes the delay code from active use.

Pagination: If more than 15 delay codes exist, the table paginates. Use the dropdown to show 15, 30, or 60 items per page.

The Deactivated table shows Code, Category, Description columns and an Activate button (green plus icon) to restore delay codes to active use.

Delay codes are organised into categories to group related delay types. Common categories include:

• Weather: Delays caused by adverse weather conditions
• Technical: Aircraft maintenance or technical issues
• Operational: Internal operational delays (crew, fuelling, catering)
• External: Delays beyond operator control (ATC, airport issues)
• Passenger: Delays related to passenger boarding or handling

Note: Delay categories are managed separately in the system. This tab only assigns existing categories to delay codes. Contact your system administrator to add new delay categories if needed.

Two radio button views control what you see:

• Active: Shows templates currently available when generating crew briefs. These appear in template selection dropdowns.
• Deactivated: Shows templates removed from active use. Deactivated templates no longer appear in selection lists but existing crew briefs generated with these templates remain accessible.

Switching views updates the display immediately. Each view has its own search, sort, and pagination controls.

A search box (top-left) filters templates by template name, company name, or user name as you type. The search applies to the currently selected view. An information icon next to the search box shows which fields are searchable.

If no results match your search, an alert displays: "There are no [active/deactivated] brief layouts for your search terms."

In the Active view, click the Add new crew brief template button (top-right) to open the template editor window. This window provides a comprehensive interface for designing your briefing layout.

The template editor allows you to configure:

• Template name: A descriptive name to identify this layout (e.g., "Standard Crew Brief", "International Operations Brief").
• Sections and content: Define which sections appear in the brief, their order, and formatting.
• Company branding: Include company logos, headers, and footers if needed.

Click Submit to save the new template. The system validates that required fields are completed. While submitting, the button shows a loading indicator.

Cancel closes the window without saving changes. New templates are added to the Active list and become immediately available for crew brief generation.

The Active table displays templates in sortable columns. Each row shows:

• Edit: Blue pencil button that opens the template editor window with current configuration pre-loaded.
• Name: The template display name. Click the column header to sort alphabetically (ascending or descending).
• Created by: The user who originally created the template. Click the column header to sort by user name.
• Date updated: The last modification date. Click the column header to sort by date (most recent or oldest first).
• Deactivate: Yellow button with a ban icon that removes the template from active use.

Pagination: If more than 15 templates exist, the table paginates. Use the dropdown to show 15, 30, or 60 items per page.

The Deactivated table shows Name, Created by, Date updated columns and an Activate button (green plus icon) to restore templates to active use.

Click the Edit button in any row to open the template editor window. The window title changes to "Edit brief template" and the current configuration loads into the editor.

Modify the template name, sections, formatting, or content as needed. Click Submit to save changes. Updated templates apply to new crew briefs generated after the change. Previously generated briefs remain unchanged.

Two radio button views control what you see:

• Active: Shows message templates currently available for automated sending. These are used by the system when flights reach the associated phase.
• Deactivated: Shows message templates removed from active use. Deactivated templates are not sent for new flight events.

Switching views updates the display immediately. Each view has its own search and pagination controls.

A search box (top-left) filters message types by name or content as you type. The search applies to the currently selected view.

If no results match your search, an alert displays: "There are no [active/deactivated] movement message types for your search terms."

In the Active view, click the Add new movement message type button (top-right) to open the message editor window. The window shows a form with these fields:

• Movement Message Type Name: A descriptive name for this message template (e.g., "Departure Message", "Arrival Notification"). This field is required.
• Message: Enter the message text using plain text and dynamic placeholders. Placeholders are replaced with actual flight data when the message is sent. This field is required.
• Applicable flight phase: Select the flight phase when this message should be sent from the dropdown (e.g., Departure, Arrival, Delayed Departure, Diverted Arrival). This field is required.

Click Submit to save the new message type. The system validates that all required fields are completed.

Cancel closes the window without saving changes. New message types become immediately active for the selected flight phase.

The Active view displays message types as cards arranged in two columns. Each card shows:

• Card header: Message type name and applicable flight phase in a gold-coloured header bar.
• Edit button: Blue button with pencil icon that opens the message editor.
• Deactivate button: Red button that removes the message type from active use.
• Message preview: A read-only text area showing the complete message template with placeholders.

Pagination: If more than 15 message types exist, pagination controls appear at the bottom. Use the dropdown to show 15, 30, or 60 items per page.

The Deactivated view shows similar cards but without the Edit button, and the Deactivate button is replaced with a green Activate button.

Click the Edit button on any message card to open the message editor window. The window title shows "Edit movement message type" and current values are pre-filled.

Modify the type name, flight phase, or message content as needed. Click Submit to save changes. Updated message templates apply immediately to subsequent flight phase events.

Movement messages are associated with specific flight phases. Common phases include:

• Departure: Sent when a flight departs (off-blocks or airborne)
• Arrival: Sent when a flight arrives (on-blocks or landed)
• Delayed Departure: Sent when a departure is delayed beyond a threshold
• Diverted Arrival: Sent when a flight diverts to an alternate airport

Note: Each message type is linked to one flight phase. To send different messages for the same phase under different conditions, create multiple message types with distinct type names.

The main area displays a table with two columns:

• Description: The setting name and purpose
• Value: The current enabled/disabled status shown with green checkmark or red cross icons

Click the Edit settings button (top-right) to open the settings window and modify values.

Click the Edit settings button to open the settings window. The window displays configuration fields for enabled features:

• Spidertracks Username: Text field for Spidertracks AFF username. Required when Spidertracks integration is enabled. Only visible if the EnableSpidertracksPrivateAFF feature flag is enabled.
• Spidertracks Password: Password field for Spidertracks AFF password. Required when Spidertracks integration is enabled. Only visible if the EnableSpidertracksPrivateAFF feature flag is enabled.
• Enable Spidertracks integration: Checkbox to enable or disable the Spidertracks Private AFF integration. Only visible if the EnableSpidertracksPrivateAFF feature flag is enabled.
• Enable Weight And Balance Templates: Checkbox to enable or disable weight and balance template functionality across the system.

Click Submit to save changes. Settings apply immediately across the system. While submitting, the button shows a loading indicator.

Cancel closes the window without saving changes.