Risk & Hazard Register

The Risk & Hazard Register is your organisation's master record of all identified hazards and their associated risks. It consolidates hazards from multiple sources including audits, safety reports, security incidents, and management of change reviews. Each register item documents the hazard, its potential consequence, the initial risk level, control measures put in place, and the residual risk after controls are applied.

The register provides powerful search and filtering capabilities to help you locate specific hazards or analyse risk by category.

Keyword search

Use the search box at the top left to find register items by:

• Register item code (e.g., RH2025.001)
• Hazard name or description
• Associated risk description
• Area or impacted factor names
• Responsible person names
• Risk control descriptions
• Root cause factor names

Search results update as you type, with a short delay to improve performance. Click the information icon next to the search box to see a full list of searchable fields.

Filter options

Use the filter panel below the search box to narrow results by:

The Risk & Hazard Register table presents comprehensive information about each hazard in a structured format. The table uses a two-row header design: the top row groups related columns, and the bottom row provides specific column labels.

Main register item columns

Initial risk assessment columns

The initial risk assessment evaluates the risk before any controls are applied (inherent risk). This assessment is grouped under a spanning header with five columns:

Residual risk assessment columns

The residual risk assessment evaluates the risk after controls and mitigations are applied (controlled risk). This assessment uses the same column structure as the initial assessment:

Each register item can have multiple linked sources—the original documents where the hazard was identified. These sources appear as expandable rows beneath the main register item.

Expanding source rows

Click the expand icon () in the first column to reveal all linked sources for that register item. The icon shows:

• Number badge: Count of linked sources. If filters are active, shows "filtered count / total count" (e.g., 2/5 means 2 matching your filters out of 5 total)
• Expand state: Changes to a collapse icon when sources are visible

Source row information

Expanded source rows display in a light blue highlight and show:

• Code: Clickable link to open the source document in read-only view (finding, report, or MoC item)
• Hazard: The hazard name as recorded in the source (should match the register item hazard)
• Area: The area recorded in the source document
• Impacted factors: Factors identified in the source document
• Responsible persons: Persons assigned in the source document
• Initial and residual risk assessments: The assessments performed in the source document (if applicable)
• Root cause: Causal factors identified in the source document
• Unlink button: Administrators can remove the link between the source and the register item if needed

Unlinking sources

If a source was incorrectly linked to a register item, authorised users can unlink it:

1. Expand the register item to show linked sources
2. Click the red "Unlink" button next to the source you want to remove
3. Confirm the unlink action in the confirmation window
4. The source is removed from the register item but remains in its original location (finding register, report, or MoC)

Most hazards enter the register automatically through audits, reports, or management of change processes. However, you can manually create register items for hazards identified through other means (e.g., operational observations, external recommendations, proactive risk analysis).

When to create an unlinked hazard

Create an unlinked hazard when:

• You identify a hazard during operational activities that doesn't warrant a formal safety report
• External regulators or auditors recommend tracking a specific hazard
• You're conducting proactive risk analysis and want to document potential hazards before they occur
• Industry guidance or best practice suggests monitoring a hazard not yet captured through your normal processes

Steps to create an unlinked hazard

1. Click the "Add Un-linked Hazard" button at the top right of the register table
2. The register item window opens with the title "Create new risk & hazard register item"
3. Complete all required fields in the register item window (see "Edit a register item" section for detailed field descriptions)
4. Select the hazard from the hazard library
5. Perform both initial and residual risk assessments
6. Define risk controls and mitigations
7. Assign responsible persons
8. Click Save to create the register item

The new item appears in the register table with a unique code. Because it's unlinked, the expand icon shows zero sources. You can later link sources to this item through the normal audit, report, or MoC processes.

Click the edit button (blue for published items, yellow "Draft" for unpublished items) on any register item row to open the register item window. This window provides a comprehensive form for managing all aspects of the register item.

Register item window structure

The register item window displays a table format with the same column structure as the main register table. The top section shows editable fields for the register item, and the bottom section (if present) shows linked sources in read-only format.

Editable fields

Performing risk assessments

Both initial and residual risk assessments must be completed. Each assessment requires:

1. Select probability: Choose from your risk matrix probability levels (e.g., Extremely Improbable, Remote, Occasional, Probable, Frequent)
2. Select severity: Choose from your risk matrix severity levels (e.g., No Safety Effect, Minor, Major, Hazardous, Catastrophic)
3. View risk index: The system automatically calculates the risk index based on your probability and severity selections, and displays the tolerability classification with a colour-coded badge
4. Record date and user: The system automatically records who performed the assessment and when

The initial risk assessment should be performed first, representing the risk before any controls are applied. Then document your risk controls and mitigations. Finally, perform the residual risk assessment to evaluate the risk after controls are in place.

Managing linked sources within the window

If the register item has linked sources, they appear in the lower section of the window in expandable table rows. For each source you can:

• View source details: Click the source code to open the source document in read-only view (opens in a new window layer)
• Review source risk assessments: See the risk assessments performed in the original source document
• Unlink sources: Remove the link if the source was incorrectly associated with this hazard

Saving and publishing

At the bottom of the window:

• Save button: Saves all changes and closes the window. If this is a new item, it's created with a unique code
• Cancel button: Closes the window without saving changes
• Draft status: New items are saved as drafts by default. Change the status to "Published" when you've completed the risk assessment and validated all information

Risk indices combine probability and severity into a single risk level classification. Your organisation's risk matrix defines how probability and severity combinations map to risk indices and tolerability levels.

How risk indices work

When you select a probability level and a severity level during risk assessment, the system:

1. Looks up the intersection in your organisation's risk matrix
2. Determines the risk index code (e.g., 1A, 2B, 3C, 4D, 5E)
3. Determines the tolerability classification (e.g., Acceptable, Tolerable, Intolerable)
4. Displays a colour-coded badge showing both the tolerability name and risk index code

Tolerability classifications

Common tolerability levels and their meanings:

Initial vs residual risk comparison

The register table displays both initial and residual risk indices side by side. Effective risk controls should result in:

• Lower probability: Controls reduce the likelihood of the hazard occurring
• Lower severity: Controls reduce the impact if the hazard does occur
• Improved tolerability: Residual risk moves from Intolerable → Tolerable → Acceptable
• Changed risk index: The risk index code improves (e.g., from 4C to 2B)

The register table supports sorting and pagination to help you navigate large numbers of register items efficiently.

Sorting columns

Click on any column header marked with to sort by that column. Sortable columns include:

• Code: Sort alphabetically by register item code
• Hazard: Sort alphabetically by hazard name
• Last Modified: Sort by date, showing most recently modified first or last
• Associated Risk: Sort alphabetically by risk description
• Area: Sort alphabetically by area name
• Initial Risk Assessment: Sort by tolerability level, showing highest risk first
• Residual Risk Assessment: Sort by tolerability level, showing highest risk first

Click the same column header again to reverse the sort order. The column header shows an arrow indicating the current sort direction.

Pagination controls

When the register contains more than 15 items (or your configured page size), pagination controls appear below the table:

• Items per page: Change how many register items display per page (15, 30, or 45)
• Page numbers: Click page numbers to navigate through results
• Previous/Next: Navigate to the previous or next page
• First/Last: Jump to the first or last page of results
• Page indicator: Shows current page and total pages (e.g., "Page 2 of 8")

The Risk & Hazard Register integrates with Musket's insights and reporting system to provide analytics and export capabilities.

Opening insights reports

Click the insights button () at the top right of the register table (next to the title) to open the insights window. This window provides:

• Risk & Hazard Register report: Comprehensive report showing all register items with filtering options
• Risk assessment tolerability charts: Visual comparison of initial vs residual risk levels
• Hazard by area breakdown: Analysis of which operational areas have the most identified hazards
• Trend analysis: How risk levels change over time as controls are implemented and assessed
• Export options: Download reports in PDF or Excel format for external distribution or compliance documentation

Using filters with insights

The insights window respects your currently active filters. If you've filtered the register by hazard, base, or source, the insights reports reflect only the filtered items. This allows you to generate focused reports for specific hazards, locations, or source types.

PDF export for compliance

The Risk & Hazard Register can be exported to PDF format for audit trails, regulatory submissions, or management reviews. The PDF export includes:

• All register items matching your current filters
• Complete risk assessment details (initial and residual)
• Risk control and mitigation descriptions
• Responsible persons and areas
• Export date and user who generated the report

Access to the Risk & Hazard Register is controlled by role-based permissions. Your access level determines which actions you can perform.

View access

Users with view-only permissions can:

• View the register table and all register items
• Search and filter the register
• Expand register items to view linked sources
• View register item details in read-only mode
• Generate insights reports and exports

View-only users see disabled edit buttons with "Not Authorised" messages. They cannot create new items, modify existing items, or unlink sources.

Edit access

Users with edit permissions can perform all view actions plus:

• Create new unlinked hazard register items
• Edit existing register items (all fields)
• Perform or update risk assessments
• Add, edit, or remove risk controls and mitigations
• Assign or change responsible persons
• Change draft status to published
• Unlink sources from register items

Role assignment

Common role assignments for register access:

• Safety managers: Full edit access to manage the entire register
• Quality assurance staff: Full edit access for audit-related hazards
• Security managers: Full edit access for security-related hazards
• Operations managers: View access to monitor hazards in their areas
• Maintenance managers: View access to monitor maintenance-related hazards
• General staff: Typically no access unless assigned as a responsible person for specific hazards

Why can't I see the "Add Un-linked Hazard" button?

This button only appears if you have edit permissions for the register. If you see a greyed-out "Not Authorised" message instead, your role doesn't include register editing permissions. Contact your safety manager or system administrator if you need edit access.

Why can't I edit a register item even though I have edit permissions?

Some register items may be locked if they're part of an active audit or review process. Additionally, items created from certain source types may have restrictions on which fields can be edited. Check with your safety manager if you need to modify a locked item.

Why does my residual risk assessment show the same or worse risk than my initial assessment?

Residual risk should generally be lower than initial risk after controls are applied. If residual risk is the same or worse:

• Review whether you've documented all control measures in the "Risk Controls & Mitigation" section
• Consider whether your initial risk assessment was too optimistic and should be revised
• Verify you selected the correct probability and severity levels for the residual assessment
• If controls genuinely aren't reducing the risk, additional or different controls may be needed

What happens when I unlink a source from a register item?

Unlinking removes the association between the source document and the register item. The source document (finding, report, or MoC item) remains in its original location unchanged. The register item also remains unchanged—only the link between them is removed. If you unlinked a source by mistake, you can re-link it through the "Manage Risk Sources" page.

Why do some linked sources not show risk assessment information?

Not all source types perform risk assessments. Audit findings may not include formal risk assessments if the audit focused on compliance rather than risk. Similarly, some reports may identify hazards without performing full risk assessments. Only sources that completed risk assessments will display assessment details in the source rows.

How do I change my organisation's risk matrix?

Risk matrix configuration is managed in the Risk Management Settings page. Only administrators with appropriate permissions can modify the matrix. Changing the matrix affects how all risk assessments are calculated, so it should only be done with proper planning and communication. Contact your safety manager or system administrator.

Why do I see different hazards in the register than what appears in my safety reports?

The register displays all hazards across all source types (audits, reports, MoC). If you're viewing a specific report, you'll only see hazards from that report. The register is the consolidated view. Use the filter options to narrow the register to specific sources if needed.

Can I delete a register item?

Register items typically cannot be deleted because they form part of your safety management system audit trail. If a hazard is no longer relevant, best practice is to mark it as "Closed" or "Archived" rather than deleting it. Speak to your safety manager about your organisation's policy for handling obsolete register items.

The Risk & Hazard Register integrates with several other areas of Musket. Explore these related pages for the complete risk management workflow: