Risk Management Settings

The Risk Management Settings page provides configuration for risk assessment components and system-wide risk management behaviour. The page is organised into two tabs: one for managing impacted factors and parties used in risk assessments, and one for configuring automation settings such as automatic linking to the Risk & Hazard Register.

The page displays impacted factors in two views controlled by radio buttons at the top of the table. Switch between Active and Deactivated views to see factors currently in use or factors that have been removed from active use.

Active view (default)

The Active view shows all impacted factors currently available for selection when conducting risk assessments. These factors appear in dropdown menus and selection lists throughout the risk management system.

Deactivated view

The Deactivated view shows factors that have been removed from active use. Deactivated factors no longer appear in selection dropdowns but are retained for historical reference in existing risk assessments and risk register items.

A search box appears at the top-left of the page, above the table. Type into the search box to filter impacted factors by name. The search applies to the currently selected view (Active or Deactivated).

The search filters results as you type with a short delay. An information icon next to the search box displays which fields are searchable (Name).

If no results match your search, an alert displays: "There are no [active/deactivated] impacted parties for your search terms." Clear the search box to see all factors again.

In the Active view, click the Add Impacted Party button at the top-right of the page to open the impacted factor window.

Window fields

The window displays a single field:

• Name: Enter a clear, descriptive name for the impacted factor (e.g., "Passengers", "Flight Crew", "Maintenance Personnel", "Aircraft", "Company Reputation", "Financial Loss", "Environmental"). This field is required.

Save the factor

Click Submit to save the new impacted factor. While submitting, the button shows a loading indicator with text "Submitting..."

Click Cancel to close the window without saving changes.

New impacted factors are added to the Active list and become immediately available for selection in risk assessment forms throughout the system.

The table displays impacted factors with sortable columns. The columns shown depend on the selected view (Active or Deactivated).

Active table columns

Each row in the Active view shows:

• Edit: Blue pencil button that opens the impacted factor window with the current name pre-filled. Use this to rename an existing factor.
• Name: The impacted factor name. Click the column header to sort alphabetically (ascending or descending).
• Deactivate: Red button with a ban icon that removes the factor from active use. Deactivated factors move to the Deactivated view.

Deactivated table columns

Each row in the Deactivated view shows:

• Name: The impacted factor name. Click the column header to sort alphabetically.
• Activate: Green button with a plus icon that restores the factor to active use. Activated factors move back to the Active view.

Pagination

If more than 15 impacted factors exist, the table paginates automatically. Use the pagination controls at the bottom of the table to navigate between pages. The page dropdown allows you to show 15, 30, or 45 items per page.

In the Active view, click the Edit button (blue pencil icon) in any row to open the impacted factor window. The window title changes to "Edit Impacted Party" and the current name is pre-filled.

Modify the name as needed. Click Submit to save changes. The update applies immediately to risk assessment forms and selection dropdowns throughout the system.

In the Active view, click the Deactivate button (red ban icon) in any row to remove an impacted factor from active use.

A confirmation window appears asking: "Are you sure you want to deactivate '[Factor Name]'?" Click the confirmation button to proceed or Cancel to close without changes.

Once deactivated:

• The factor is removed from the Active view and moved to the Deactivated view
• The factor no longer appears in risk assessment selection dropdowns
• Existing risk assessments and risk register items that reference this factor are unaffected and retain the factor association
• Historical records remain intact for reporting and audit purposes

In the Deactivated view, click the Activate button (green plus icon) in any row to restore an impacted factor to active use.

A confirmation window appears asking: "Are you sure you want to activate '[Factor Name]'?" Click the confirmation button to proceed or Cancel to close without changes.

Once reactivated, the factor moves back to the Active view and becomes immediately available in risk assessment selection dropdowns throughout the system.

The Risk Management Settings tab provides system-wide configuration options for risk management automation. Click the tab to view the current settings and use the Edit button to make changes.

Auto-Link to Risk & Hazard Register

This setting controls whether the system automatically creates or updates Risk & Hazard Register items when risk sources are closed. When enabled, sources that meet the linking conditions are linked to the register without any manual action required.

What triggers automatic linking

When auto-linking is enabled, the system checks for linkable sources at the following points in the workflow:

• Report closed: When a report (safety, security, or other) is closed, the report is automatically linked to the register for the hazard it identified.
• Report finding closed: When a finding from a report has its corrective action reviewed and approved, the finding is automatically linked to the register.
• Audit finding closed: When an audit finding has its corrective action reviewed and approved, the finding is automatically linked to the register.
• Management of Change (MoC) closed: When a MoC is closed, each identified hazard on the MoC is automatically linked to the register. Note: MoC findings are not auto-linked — only the MoC identified hazards themselves are linked.

Conditions for a source to be auto-linked

A source is only automatically linked if all of the following conditions are met:

• The source has a hazard assigned to it
• The source has not already been linked to a register item
• The source status is Closed
• The source is not a MoC finding (MoC findings are excluded from auto-linking)

What happens when a source is auto-linked

When a source is automatically linked:

• The system searches the register for an existing item that covers the same hazard
• If a matching register item exists, the source is added to it and the item is updated
• If no matching register item exists, a new item is created in Draft status with the source linked to it
• A submission note of "Auto-linked new source" is recorded on the register item
• Any impacted parties from the source are copied to the register item
• The source's link date is recorded

Settings configured on this page affect the following areas:

• Risk & Hazard Register: View and manage risk register items. Auto-linked items appear here in Draft status when the auto-link setting is enabled.
• Manage Risk Sources: Manually link findings, reports, and identified hazards to the register. Manual linking is always available regardless of the auto-link setting.
• Auditing & Reporting Settings: Configure other quality, safety, and security settings including hazards, causal factors, and compliance types.