Schedule Planner

Select Individual flights from the Add Flights menu to open the flight directory window. This is used for one-off flights or when each flight has unique details.

Steps to add an individual flight

1. Click Add Flights → Individual flights
2. Enter flight number, date, departure and arrival airports, times
3. Select aircraft and crew positions (if known)
4. Assign client and other optional details
5. Click Save to create the unpublished flight

The flight appears immediately in the schedule with Unpublished status. Continue editing or adding more flights before publishing.

Select Schedule weekly flights to create recurring flights that operate on specific days of the week across a date range. This is ideal for regular charter or scheduled services.

Steps to schedule weekly flights

1. Click Add Flights → Schedule weekly flights
2. Enter flight number, route, and times (same for all occurrences)
3. Select start and end dates for the recurring schedule
4. Choose which days of the week the flight operates (tick the days)
5. Assign aircraft, crew, and client (if consistent across all flights)
6. Click Save to generate all flight instances

The system creates one unpublished flight for each selected day within the date range. Each flight can be edited individually afterwards.

In table view, click the (edit) icon in the flight's row. In Gantt view, click the flight bar itself. Both actions open the flight directory window.

What you can change

• Flight details: Number, date, times, airports, aircraft, crew
• Client assignment: Link flight to a specific client
• Flight status: On time, delayed, diverted, cancelled (for published flights)
• Scheduled status: Publish or unpublish the flight
• Custom fields: Any additional fields configured for flights
• Crew assignments: Add or remove crew for each position

Changes save immediately when you click Save. If the flight is already published, changes are reflected across the system, including crew rosters and dispatch.

Use bulk editing when you need to apply the same change to multiple flights, such as reassigning an aircraft or updating a departure time.

Steps to bulk edit flights

1. Switch to Table layout (bulk editing is not available in Gantt view)
2. Click the Bulk Edit Flights button
3. Select at least 2 flights by ticking the checkboxes in the leftmost column
4. Click Edit X Flights (where X is the number selected)
5. In the flight directory window, change only the fields you want to update
6. Fields left empty or unchanged will not be modified on selected flights
7. Click Save to apply changes to all selected flights

Selected flights appear highlighted. Click the button to cancel bulk editing without changes.

Flights can be marked as deleted rather than permanently removed. This allows recovery if a flight was deleted by mistake.

To delete a flight

Click the (delete) icon in the flight's row. Confirm the deletion when prompted. The flight moves to the "Deleted" view.

To view and restore deleted flights

1. In table view, select the Deleted radio button (top centre)
2. Find the flight you want to restore
3. Click the (edit) icon
4. Change the flight status back to Active
5. Click Save

The flight reappears in the Active view and is included in all operational displays.

Multiple filters combine to narrow results. For example, select a date range + aircraft + departure airport to find all flights for a specific aircraft from a specific base.

When using Gantt chart layout, flights are grouped visually to make patterns clear. The grouping type appears as a filter option below the date range.

Use the arrows on either side of the Gantt chart to page forward or backward through 7-day periods. The chart title shows the date range currently displayed.

Publishing individual flights

1. Click the (edit) icon for the flight
2. In the flight directory window, locate the Scheduled Status field
3. Change the value from Unpublished to Published
4. Click Save

The flight status updates immediately and the flight is now visible operationally.

Publishing multiple flights at once

1. Use the filter to show only Unpublished flights
2. Click Bulk Edit Flights
3. Select all flights you want to publish
4. Click Edit X Flights
5. Change Scheduled Status to Published
6. Click Save to publish all selected flights

You can change a published flight back to unpublished if it was published by mistake or if plans change before the flight operates. Follow the same steps as publishing, but set Scheduled Status to Unpublished.

Users assigned as flight approvers in Scheduling Settings see approval controls in the Flight Approval column.

To approve or reject a single flight

1. Locate the flight in table view
2. Click the dropdown in the Flight Approval column
3. Select Approve, Reject, or Pending
4. If rejecting, optionally enter a reason in the window that appears

The status updates immediately. Rejected flights remain visible but require correction.

Bulk approval

Approvers see an Update all dropdown in the Flight Approval column header (table view only). This allows approving, rejecting, or resetting to pending all flights currently displayed (up to 250 flights at once).

1. Filter flights to show only those you want to approve (e.g., by date or route)
2. Click Update all in the Flight Approval header
3. Choose Approve all, Reject all, or Change all to pending
4. Confirm the bulk action

All displayed flights update to the chosen status. This is useful for quickly approving an entire week or route.

If a flight was approved but later found to have issues, change its approval status back to Pending or Rejected using the dropdown. Approvers can also use the bulk update controls to reset multiple flights at once.

For flights that have already operated, you can record actual departure and arrival times, fuel used, and other post-flight details. This is typically done after the flight concludes.

Steps

1. Filter to show published flights that have already departed
2. Click Capture Post-Flight Data
3. Select one or more flights that need actuals captured
4. Click Capture X Flights
5. Enter actual times, fuel, and other details in the window
6. Click Save

Post-flight actuals are used for operational reporting, client billing, and regulatory compliance records. See the Post-Flight Actuals documentation for full details.

Generate a cost quote for selected flights to send to clients. This is commonly used for charter flights or when pricing flights in advance.

Steps

1. Filter to show flights you want to quote
2. Click Create Quote
3. Select one or more flights
4. Click Create Quote again
5. Complete the quote details in the window
6. Save the quote for client review

Quotes are managed in the Quotations module. See the Quotations documentation for full details.

If enabled in your installation, you can generate consolidated operational flight plans for upcoming flights assigned to you. OFPs package route, weather, NOTAM, and performance data for crew review.

Steps

1. Filter to show your upcoming flights
2. Click Create OFP
3. Select flights for the OFP
4. Click Create OFP again
5. Configure OFP options in the window
6. Generate and download the OFP document

OFPs are typically used by flight crew for flight planning and briefing.

Export the currently displayed flights to Excel or PDF for offline review, reporting, or sharing. The export button appears in the top-right corner of the flights table.

Click the export icon , then choose Excel, PDF, or Print. The export includes all columns visible in the table and respects your current filters.