Flights

The Flights page displays all your assigned flight duties in either a table view or a timeline (Gantt chart) view. The page automatically filters to show only flights you're rostered on as crew, making it easy to see your upcoming flights and past flights you've operated.

The page opens by default showing your flights in a table view. You can switch between table view and timeline view depending on how you prefer to see your schedule.

Flight table view

The table displays your flights with comprehensive information in columns. Key details include:

• Flight number: The designated flight number or identifier
• Date: Scheduled departure date and time
• Route: Departure and arrival airports with three or four-letter codes
• Aircraft: Aircraft registration and type assigned to the flight
• Crew: Crew members rostered on the flight with their positions
• Times: Scheduled departure and arrival times (displayed in UTC or Local based on your preference)
• Status: Flight status (Scheduled, In Progress, Completed, Cancelled, etc.)
• FDP indicators: Compliance badges showing your flight and duty time status

Active vs Deleted flights

Radio buttons at the top of the table allow you to toggle between:

Timeline (Gantt chart) view

Switch to the timeline view to see your flights displayed as horizontal bars on a continuous time axis:

• Visual timeline: Each flight appears as a coloured bar spanning from departure to arrival time
• Grouping options: Flights can be grouped by aircraft type, aircraft registration, or crew member
• Interactive tooltips: Hover over any flight bar to see detailed information including times, aircraft, crew, and route
• Date navigation: Use navigation controls to scroll through different date ranges (typically 6-day periods)
• Better for patterns: The timeline view makes it easier to see gaps between flights, overlapping duty periods, and your overall flight pattern

The timeline view is particularly useful when you have multiple flights in quick succession or want to understand the flow of your duty periods over several days. Use the view toggle in the filter panel to switch between Table and Gantt chart views.

Viewing flight details

To see detailed information about a specific flight:

1. Edit button: If you have edit permissions, click the edit (pencil) icon button on a flight row to open the flight details window
2. Flight window: A comprehensive window opens showing all flight information including crew, aircraft, route, times, client details, and any attached documents
3. Post-flight actuals: If the flight is completed and PFA has been captured, the actual times and metrics are displayed
4. Special requirements: Any operational notes, restrictions, or special requirements for the flight are shown

If you don't have edit permissions, you'll see a "Not authorized" message when attempting to open flight details. In read-only mode, you can view most flight information directly in the table columns without opening a detail window.

Use the search bar and filter options to quickly find specific flights or narrow down your flight list to a particular time period, aircraft, or route.

Search bar

The search box at the top-left allows you to search across multiple flight attributes:

• Flight numbers: Type a flight number to find specific flights
• Aircraft registration: Search by aircraft reg (e.g., "ZS-ABC")
• Aircraft type: Search by aircraft type name or model
• Airport codes: Search by departure or arrival airport code (e.g., "JNB", "CPT")

Hover over the information icon next to the search box to see the full list of searchable fields. The search updates as you type, with a brief delay to avoid excessive filtering while typing.

Filter panel

Below the search bar, a filter panel provides multiple filter options to refine your flight list:

Pagination

When you have many flights, the table displays a limited number per page:

• Items per page: Choose how many flights to display (16, 32, 64, or 128 per page)
• Page navigation: Use Previous/Next buttons or jump to a specific page number
• Total count: See the total number of flights matching your filters

The filter panel shows how many flights match your current filters. Adjust filters to narrow down your search or clear all filters to see your complete flight list again.

If you have permission to capture post-flight actuals (PFA), you can record actual flight times, fuel consumption, and operational metrics after completing a flight. This is one of the most common actions crew members perform on this page.

Starting PFA capture

To capture post-flight actuals for one or more flights:

1. Click "Capture Post-Flight Data": The button appears at the top-right of the flight table
2. Select flights: Checkboxes appear next to each flight row. Select the flight(s) you want to capture actuals for
3. Click "Capture X Flights": Once you've selected flights, the button updates to show how many you've selected
4. PFA window opens: A full-screen window opens showing all selected flights with fields to capture actuals

Post-flight actuals window

The PFA window displays a table with one row per flight and columns for all capturable metrics:

Fuel data fields

Fuel-related fields capture actual fuel quantities. Your organisation may configure which fields are required and whether they use weight or volume units:

• Fuel uplift (wt.): Fuel added before departure (weight measurement)
• Fuel uplift (vol.): Fuel added before departure (volume measurement)
• Start fuel: Total fuel on board at engine start
• Shut down fuel: Fuel remaining at engine shutdown
• Fuel receipt #: Reference number from fuelling receipt

Additional data fields (configurable)

The following fields appear only if your organisation has configured them for your aircraft type:

• Tech Log #: Technical log or flight folio number
• Hobbs meters: Various Hobbs meter readings (Engine, Master, Air, WOW, Collective, Avionics, Misc) showing start, end, and hours operated
• Tach Time: Tachometer readings (start, end, and hours)
• Flight Time Indicator (FTI): FTI meter reading
• Flight rules: Whether the flight was conducted under VFR or IFR rules (when both are allowed for your aircraft)
• W&B Template: Weight and balance template selection (when templates are configured)

Engine-specific metrics (multi-engine aircraft)

For aircraft with multiple engines, you'll see columns for each engine position with the following fields (if enabled for that engine):

• Engine hrs.: Hours operated by this engine during the flight
• Engine cycles: Number of engine cycles (start-stop events)
• Oil uplift: Oil added to this engine
• N1 (Ng): Gas generator speed as a fraction (0-1)
• N2 (Nf): Free turbine speed as a fraction (0-1)

Saving post-flight actuals

Once you've entered all required data:

1. Review your entries: Check that all times and metrics are accurate
2. Click "Save": The button at the bottom of the window saves all actuals for the selected flights
3. Validation: The system validates your entries (e.g., landing time must be after takeoff time)
4. Confirmation: The window closes and your flight table refreshes to show the updated actuals

If validation errors occur, they appear as red messages next to the affected fields. Correct the errors and click "Save" again.

Uploading flight documents

The PFA window may also include a section for uploading flight documents:

• Supported documents: Flight reports, weight and balance sheets, fuel receipts, incident reports
• Upload button: Click "Upload Document" to select files from your device
• Document types: Categorise each document by type for easier retrieval
• Crew access: Uploaded documents are visible to all crew on the flight and operations staff

If your organisation has enabled OFP (Operational Flight Plan) creation and you have permission, you can consolidate upcoming flights into a single OFP document. This feature appears as a "Create OFP" button at the top of the flight table.

Creating an OFP

To create an operational flight plan:

1. Click "Create OFP": The button appears at the top-right of the flight table (next to "Capture Post-Flight Data")
2. Select flights: Checkboxes appear next to each flight. Select the flights you want to include in the OFP
3. Click "Create OFP": Once flights are selected, the button updates to show the action
4. OFP window opens: A window opens with fields to configure the operational flight plan
5. Enter details: Add any additional information required for the OFP (fuel planning, weather briefing notes, special requirements)
6. Generate: Click "Generate OFP" to create the document
7. Download or view: The completed OFP is available for download as a PDF or for viewing in your browser

Updating an existing OFP

If you've already created an OFP and need to update it:

• Select flights: Choose the same flights that were in the original OFP
• Update button: The button changes to "Update OFP" if an existing OFP is detected
• Modify details: Make any necessary changes to the OFP configuration
• Regenerate: The updated OFP replaces the previous version

OFPs are typically created for upcoming flights within the next few days. The system may prevent OFP creation for flights that have already been completed or are too far in the future.

Each flight row in the table includes FDP (Flight and Duty Period) status indicators showing your compliance with flight and duty time regulations. These indicators help you understand whether your scheduled flights comply with regulatory limits for duty hours, flight hours, and rest requirements.

FDP badge meanings

The FDP status appears as small coloured badges in the "FDP" column of the flight table:

Multiple FDP badges

By default, you may see multiple small badges for different rule categories:

• Rest badge (bed icon): Minimum rest requirements between duty periods
• Off days badge (calendar icon): Minimum off days in rolling periods
• Duty hours badge (clock icon): Maximum standard duty hours limits
• Flight hours badge (plane icon): Maximum flight hours limits
• FDP badge (hourglass icon): Maximum Flight Duty Period hours
• Non-flight duty badge (briefcase icon): Maximum non-flight duty hours

Click the expand/collapse icon in the "FDP" column header to toggle between showing individual badges for each rule category or a single consolidated badge showing overall status.

Viewing detailed FDP information

To see detailed FDP compliance information:

1. Hover over a badge: A tooltip appears showing which rule the badge represents and brief status information
2. Click on badge (if applicable): Some implementations allow clicking the badge to open a detailed FDP status window
3. View calculations: The window shows your accumulated hours across various rolling periods and how they compare to regulatory limits
4. See violations: Any rules you're violating are clearly highlighted with explanations

Addressing FDP alerts

When you see yellow or red FDP badges, you may need to take action:

Discretion and violation reports

If you encounter FDP violations or need to exercise pilot discretion, the page may display buttons to submit reports:

When discretion or violation report buttons appear:

1. Click the report button: A button appears next to the FDP badges when reporting is required
2. Report window opens: A form opens where you can document the circumstances
3. Fill in details: Explain why discretion was exercised or how the violation occurred
4. Attach evidence: Upload supporting documents if available
5. Submit: The report is submitted to operations and safety management for review

For complete details on FDP evaluation, rules, and calculations, see the documentation for the Flight Schedule page, which covers these topics in depth for schedulers and operations staff.

Your experience on the Flights page varies depending on the permissions your organisation has granted to you. Most crew members see a read-only view with the ability to capture post-flight actuals, but some organisations grant additional permissions.

Common permission scenarios

Hidden features based on permissions

Features and buttons automatically hide if you don't have permission to use them:

• "Capture Post-Flight Data" button: Only appears if you have PFA capture permission
• "Create OFP" button: Only appears if OFP feature is enabled and you have permission
• "Add Flights" dropdown: Only appears if you have flight editing permission
• "Bulk Edit Flights" button: Only appears if you have bulk editing permission
• Crew assignment buttons: Only appear if you can modify crew assignments
• Flight approval actions: Only appear if your organisation uses flight approval workflow and you have approval permission

Flight editing (for users with permission)

If you have full editing permission (uncommon for crew), you'll see additional capabilities:

• Add flights: Use the "Add Flights" dropdown to create individual flights or schedule recurring weekly flights
• Edit flight rows: Click the edit icon on any flight row to modify its details
• Bulk edit: Select multiple flights and use "Bulk Edit Flights" to make changes to all selected flights at once
• Create quotes: If your organisation uses the quoting module, you can select flights to generate client quotes
• Flight approval: Approve or reject flights if your organisation uses the flight approval workflow

For comprehensive documentation on flight editing, bulk operations, crew assignment, and scheduling workflows, refer to the Flight Schedule documentation page, which covers all editing capabilities in detail.