Maintenance Tracker

Below the search bar, the filter panel provides advanced filtering options:

• Aircraft: Select specific aircraft from dropdown
• Aircraft Types: Filter by aircraft type (e.g., C172, PA28, C208)
• Operator: Filter by operating company (useful for multi-operator organisations)

Multiple filters can be applied simultaneously. Clear filters by clicking the "X" icon next to each selected filter, or refresh the page to reset all filters.

The aircraft table shows maintenance overview information for each aircraft. Columns displayed depend on whether you're viewing active or deactivated aircraft.

Each aircraft row provides quick action buttons:

• Maintenance button (green with aircraft icon): Opens the single aircraft maintenance tracker view with full details
• Logbooks button (green with books icon): Opens the logbooks page for viewing and managing airframe, engine, and propeller logbook entries
• Edit button (blue with pencil icon): Opens the aircraft details window for editing registration, serial number, type, operator, and other aircraft information

Library status badges are also clickable—click a library status button to open the library management window for that aircraft and view or edit assigned maintenance groups and their contents.

Below the header, a second row provides search, filter, and reporting controls:

• Search (left): Filter maintenance items by code, description, part name, MEL item, action type, or TD code. The search applies to all maintenance items across all tables.
• Filter dropdown (left): Advanced filters for refining visible maintenance items. Includes a checkbox option "Show estimated days remaining" which adds a "Min. Days" column to Technical Directives and Scheduled Maintenance Actions tables showing forecasted days until due.
• Maintenance Tracking Sheet button (right): Generate comprehensive PDF report of all maintenance items and their status
• Forecast Report button (right): Generate PDF forecast of upcoming maintenance for this aircraft

Maintenance jobs group related maintenance items together under a single job card. This workflow allows you to plan work, generate job cards, and track completion.

Start job creation mode

1. Click Add Maintenance Job in the top-right corner
2. The page enters selection mode—checkboxes appear in place of the Edit buttons in each maintenance table
3. The system automatically suggests next due items by analyzing:
   • Current remaining intervals for all maintenance items
   • Forecast due dates based on utilisation patterns
   • Items approaching their compliance limits
   • Items that logically group together (e.g., all actions in a scheduled inspection)
4. Pre-selected items appear with checked checkboxes—these are the system's recommendations for the next maintenance event

Select items for the job

1. Review the automatically suggested items (pre-checked)
2. Check or uncheck items as needed across all tables (defects, technical directives, scheduled actions, ad hoc tasks)
3. You can mix different item types in a single job card
4. The top-right button updates to show the count: "Create Job for X Items"
5. To clear all selections and start over, click the Clear button that appears in the Edit column header of each table

Create the job

1. Click Create Job for X Items when you've selected all required items
2. The "Start Maintenance Job" window opens with:
   • Auto-generated job card code: Sequential code assigned automatically
   • Start date & time (UTC): When work begins (defaults to current date/time)
   • Selected maintenance actions table: Shows all items included in this job with their details
   • Next intervals table: Shows calculated next due dates/values for each action after completion
   • Documents section: Attach supporting documents if needed
3. Review the details and click Save
4. The system generates an initial job card PDF automatically, which includes:
   • Cover page: Overview showing aircraft & job details, tasks to be performed, reference information (from settings), and component status with current utilisation metrics
   • Job card pages: Detailed maintenance action pages for completing the work

Cancel job creation

To exit job creation mode without creating a job:

• Click the red X button next to the job creation button
• All selections are cleared and the page returns to normal view mode

The defects table tracks all open defects (both MEL and non-MEL) for the selected aircraft. Defects are issues discovered during operation, inspections, or maintenance that require rectification.

The Technical Directives table tracks airworthiness directives (ADs) and service bulletins (SBs) assigned to the aircraft and its components. These are mandatory or recommended actions issued by manufacturers or regulatory authorities.

The Scheduled Maintenance Actions table displays all routine maintenance tasks from the aircraft's maintenance library. These are ongoing maintenance requirements like inspections, checks, services, and replacements scheduled at regular intervals.

Ad Hoc Maintenance Tasks are unscheduled maintenance items created for specific situations not covered by scheduled actions or technical directives. These might include customer requests, damage repairs, modifications, or one-off inspections.

Once work on a maintenance job is finished, the job must be formally completed in the system. This updates intervals, marks actions as complied, and generates the completed job card document with an updated cover page.

Complete a job card

1. In the Job Card column of any maintenance item table, find the in-progress job
2. Click the Complete button (green with checkmark icon)
3. The "Complete Maintenance Job" window opens with:
   • Job card code: Read-only, shows the job being completed
   • Completion date & time (UTC): When work was finished (defaults to current date/time, editable)
   • Maintenance actions table: Shows all items in this job with their current status
   • Next intervals table: Shows calculated next due dates/values for each action after completion. These can be adjusted if needed (e.g., if work was performed early or late).
   • Logbook entry details: Hours, landings, cycles used during the maintenance. These values update component totals and recalculate all other intervals.
   • Completed job card PDF: Option to upload the signed/completed job card document
   • Additional documents: Attach any other completion documentation
4. Review and adjust values as needed
5. Click Save
6. The system:
   • Marks all actions in the job as completed
   • Updates intervals and due dates for all affected maintenance items
   • Creates logbook entries for hours/cycles used
   • Generates the completed job card PDF (with updated cover page showing final component status) if not manually uploaded
   • Updates aircraft maintenance status

Editing a job in progress

To modify an in-progress job (add or remove maintenance items):

1. From any maintenance item's Job Card column, click the job card code button
2. The job card read-only window opens—click Edit at the top
3. The page enters job editing mode:
   • The current job's items are pre-selected with checkboxes
   • The button in the top-right changes to show "Update [Job Code] with X Items"
   • You can add new items by checking additional checkboxes across all maintenance tables
   • You can remove items by unchecking them (only if work hasn't started on that specific action)
4. Adjust selections as needed
5. Click Update [Job Code] with X Items
6. The update window opens showing:
   • Items being added (if any)
   • Items being removed (if any)
   • Updated next intervals for all actions
7. Review the changes and click Save
8. The job card is updated and the initial job card PDF (including the cover page) is regenerated

The filter panel below the search bar provides:

• Period selection: Filter by date range (current month, last month, custom range, etc.)
• Aircraft: Filter by specific aircraft
• Aircraft Types: Filter by aircraft type
• Operator: Filter by operating company
• Users: Filter by the user who created the job card

The table updates automatically as you apply filters.

Click any job card code to open the read-only job card view window, which shows:

• Job card code and aircraft details
• Start date/time and completion date/time (if completed)
• Created by user and creation timestamp
• Last modified by user and modification timestamp
• Table of all maintenance actions included in the job with their details
• Next intervals table showing calculated due dates after completion
• Initial and completed job card PDF documents
• All attached documents

From the read-only view, if the job is still in progress, click Edit to open the job for modification or Complete to mark it complete.

Job cards can only be deleted under specific circumstances to maintain audit integrity.

When you can delete a job card

• The job was created in error
• No work has been performed yet (start date is in the future)
• None of the maintenance actions have been completed

When you cannot delete a job card

• Work has started (start date has passed)
• Any maintenance action has been marked as complete
• The job card is fully completed