Aircraft Fees
Manage aircraft type cost profiles and operational fees for accurate quotation and planning.
1 What's on this page
The Aircraft Fees page allows you to configure comprehensive cost and fee profiles for each aircraft type in your fleet. These profiles include aircraft speed characteristics, operating costs (per distance or per hour), standard fees, and distance shortfall fees. This information drives accurate quotations for charter operations and operational cost planning.
Cost Profiles
Create multiple cost profiles per aircraft type with different speed and cost assumptions. Each profile can apply to all models of a type or specific models. One profile can be marked as the default for quotations.
Operating Costs
Define costs per distance unit (e.g., per kilometre, per nautical mile) or per flight hour. Configure both calculation types to allow flexibility when building quotations.
Standard Fees
Set up additional fees that apply to this aircraft type, such as catering charges, cleaning fees, or equipment costs. Fees can apply per leg or per journey and can be calculated based on passengers, distance, or a default quantity.
Distance Shortfall Fees
Define minimum journey distance fees to ensure profitability on short flights. If a journey is shorter than the minimum distance, the fee is calculated based on the shortfall.
Who can access: Users with the Aircraft Fees permission can view this page. Users with edit permissions can modify cost profiles. Without these permissions, an access notification displays instead.
Cost profiles are linked to aircraft types configured in the Aircraft Management section. Only active aircraft types appear in the list.
Key concepts
- Cost profile: A named configuration containing speed, operating costs, and fees for an aircraft type. Multiple profiles allow you to model different operational scenarios (e.g., standard operations vs. premium service).
- Default profile: The cost profile automatically selected when creating quotations. One profile per aircraft type can be marked as default.
- Cost calculation type: How aircraft operating costs are calculated—either per distance unit (e.g., per kilometre) or per flight hour. Both can be configured to provide flexibility.
- Speed unit: The unit of measurement for aircraft cruising speed (kilometres per hour, nautical miles per hour, or statute miles per hour).
- Model applicability: Cost profiles can apply to all models within an aircraft type or only specific models, allowing for variant-specific pricing.
2 Viewing aircraft types
The main view displays a table of all active aircraft types configured in your fleet. Each row shows the aircraft type designator, manufacturer, model names, default speed, and default cost calculation.
2.1 Search and filter
Use the search box at the top-left to find aircraft types quickly. The search applies to:
- ICAO Type Designator (e.g., B737, C208)
- Manufacturer name
Search results update as you type. An information icon next to the search box displays the searchable fields when you hover over it.
2.2 Aircraft costs table
The table displays all active aircraft types with their cost information. Click column headers to sort the table.
Table Columns
| Column | Meaning | Sortable | Notes |
|---|---|---|---|
| Expand/collapse button | No | Click to show or hide all cost profiles for this aircraft type | |
| Edit | Edit cost profiles button | No | Opens the cost profiles window. Only available with edit permission |
| ICAO Type Designator | Aircraft type code | Yes | Standard aviation identifier (e.g., B737, C208) |
| Manufacturer | Aircraft manufacturer name | Yes | Shows "-" if not specified |
| Model | Model names for default cost profile | Yes | Lists all models if the default profile applies to all models |
| Speed | Aircraft cruising speed | No | Shows speed value and unit from default profile. Shows "-" if no default profile exists |
| Cost | Operating cost calculation | No | Shows cost per unit (distance or hour) with currency from default profile. Shows "-" if not configured |
Expandable rows: Click the expand button () to view all cost profiles for an aircraft type. The expanded view shows a detailed table with profile names, speeds, costs per distance and per hour, and applicable models. A green checkmark icon indicates the default profile.
2.3 Pagination
If more than 15 aircraft types exist, pagination controls appear at the bottom of the table. Choose 15, 30, or 60 items per page using the dropdown above the table. Use the pagination controls to navigate between pages.
3 Edit aircraft cost profiles
Click the edit button () in any aircraft type row to open the cost profiles window. This window allows you to create, modify, and delete cost profiles for the selected aircraft type.
Permission required: The edit button only appears if you have the edit permission for Aircraft Fees. If you see a disabled button, you don't have permission to modify cost profiles.
3.1 Cost profile details
Basic profile information
- Cost Profile Name: A descriptive name for this profile (e.g., "Standard Operations", "Premium Service", "Winter Operations"). Required field.
- Default profile: Check this box to make this profile the default selection when creating quotations. Only one profile per aircraft type can be default.
Model applicability
Choose whether this profile applies to all models within the aircraft type or only specific models. If you select specific models, use the checkboxes to indicate which models this profile covers. This allows you to configure different costs for aircraft variants (e.g., different costs for a B737-700 vs. B737-800).
Speed and cost configuration
- Speed unit: Select kilometres per hour, knots (nautical miles per hour), or statute miles per hour. Required field.
- Aircraft speed: Enter the aircraft's typical cruising speed in the selected unit. Required field.
- Default cost type: Choose whether the default cost calculation is per distance unit or per hour. This determines which cost the system uses by default in quotations. Required field.
Rate Configuration
Configure both cost calculation methods to provide flexibility when building quotations:
- Rate per distance unit: Choose a distance unit (kilometres, nautical miles, or statute miles), select a currency, and enter the cost per unit. This is typically used when distance is the primary cost driver.
- Rate per hour: Select a currency and enter the cost per flight hour. This is typically used for aircraft with high fixed hourly costs or when flight time is the primary cost driver.
Tip: Configure both rate types (per distance and per hour) to allow quote creators to choose the most appropriate calculation method based on the specific journey. For example, short flights might be better quoted per hour, while long flights might be more accurate per distance.
3.2 Standard fees
Add additional fees that apply to this aircraft type beyond the base operating cost. Standard fees can include catering, cleaning, special equipment, or any other charges that should be included in quotations.
Adding a standard fee
Click the "Add new fee" button at the bottom of the Standard fees table to add a row. Configure the following for each fee:
- Fee name: Descriptive name for the fee (e.g., "Catering - Standard", "Cleaning Fee", "Wi-Fi Equipment"). Required field.
- Leg/Journey: Choose whether the fee applies per leg (each flight segment) or per journey (entire trip regardless of legs). Required field.
- Currency: Select the currency for this fee. Required field.
- Price per unit: Enter the unit price for this fee. Required field.
- Default qty. type: Select how the quantity is calculated:
- Default number: Use a fixed quantity you specify
- Number of passengers: Multiply by the passenger count (only available for per-leg fees)
- Number of kilometres/nautical miles/statute miles: Multiply by journey distance
- Default qty.: If "Default number" is selected, enter the quantity. Otherwise, this is calculated automatically.
To remove a fee, click the red trash icon () in the Remove column.
Example: A catering fee might be set as "Per leg", "Number of passengers" quantity type, with a price per unit of $25. On a 2-leg journey with 8 passengers, this would calculate as: 2 legs × 8 passengers × $25 = $400 total catering charge.
3.3 Distance shortfall fees
Distance shortfall fees ensure profitability on short flights. If a journey is shorter than the minimum distance, you charge for the shortfall. For example, if the minimum is 500 kilometres and the journey is only 300 kilometres, you charge for the 200-kilometre shortfall.
Adding a shortfall fee
Click the "Add shortfall fee" button to configure this fee. Only one shortfall fee is allowed per cost profile. Configure the following:
- Distance unit: Select kilometres, nautical miles, or statute miles. Required field.
- Minimum distance: Enter the minimum journey distance threshold. Journeys shorter than this trigger the shortfall fee. Required field.
- Currency: Select the currency for the shortfall charge. Required field.
- Price per unit: Enter the price per unit of shortfall distance. Required field.
To remove the shortfall fee, click the red trash icon ().
Example: Set minimum distance to 500 kilometres and price per unit to $10. On a 350-kilometre journey, the shortfall is 150 kilometres (500 - 350), resulting in a $1,500 shortfall fee (150 × $10). Journeys of 500 kilometres or more have no shortfall fee.
3.4 Managing multiple profiles
You can create multiple cost profiles for an aircraft type to support different operational scenarios. For example:
- Standard operations profile for typical charters
- Premium service profile with higher costs and enhanced fees
- Off-season profile with reduced rates
- Specific profiles for different aircraft models within a type
Adding a cost profile
Click the "Add Cost Profile" button at the bottom of the window. A new profile section appears where you can configure all settings. Each profile has its own collapsible card with the profile name in the header and a delete button.
Removing a cost profile
Click the red delete button () in the profile card header to remove a cost profile. This removes the profile and all associated fees. This action cannot be undone once you submit the form.
Default profile requirement: When you mark a profile as default, any previously-default profile is automatically unmarked. Every aircraft type should have one default profile for quotation creation.
3.5 Saving changes
After configuring cost profiles, click the "Submit" button at the bottom of the window to save all changes. The system validates your input before saving. If any required fields are missing or values are invalid, error messages appear at the top of the window and next to affected fields.
Click "Cancel" to close the window without saving changes. Any modifications you made are discarded.
After clicking "Submit", a loading indicator appears while the system processes your changes. The aircraft costs table refreshes automatically once saving is complete, showing your updated cost profiles.
4 Common validation rules
The system enforces the following rules when saving cost profiles:
Required Fields
- Cost profile name must be provided
- Speed unit must be selected
- Aircraft speed must be entered
- Default cost type must be selected
- If default cost type is "Cost per distance unit", currency and cost per unit distance are required
- If default cost type is "Cost per hour", currency and cost per unit hours are required
- For standard fees: name, leg/journey, currency, price per unit, default quantity type, and (if applicable) default quantity are all required
- For shortfall fees: distance unit, minimum distance, currency, and price per unit are all required
If validation fails, the window remains open and displays error messages. A summary of errors appears at the top, and individual field errors appear next to the affected fields. Correct all errors before submitting again.