Initial Admin Setup

Your step-by-step guide to fully integrating Musket from day one.

This guide walks administrators through every area of Musket that must be configured before staff can use the system fully. Work through the setup areas in the order that matches your operation — or follow the recommended sequence below.

1 How to Use This Guide

Who this is for: Administrators, managers, and department leads setting up a new Musket system for the first time.
Not all sections apply to every operation — each section flags who should complete it. Skip sections that are not relevant to your operation (e.g. skip Maintenance Setup if you outsource all maintenance).
Recommended reading order matches the menu order: Core Setup first, then the remaining sections in sequence.
Steps within each section build on each other — work through them in order. Where a section depends on a previous one, it will say so clearly.
Cross-links throughout — each step links to the full docs page for that Musket screen, where you can find detailed field-by-field guidance.
Use it as a checklist — bookmark this page and return to it as you work through each section. Tick them off as you go.

2 Setup Journey

Core Setup is always the starting point — it creates the foundations everything else depends on. Once complete, all other areas can be tackled in parallel by the relevant role holders in your organisation.

Core Setup

Start Here — Required First

Global settings, roles, users, organisation bases, aircraft types, fleet, aircraft settings, and staff management foundations. Everything else in this guide builds on these.

1Global Settings 2Role Management 3Add Your Team 4Organisation Bases 5Aircraft Types 6Aircraft Fleet 7Aircraft Settings 8Staff Settings

Open Core Setup

Once Core Setup is complete — these areas can run simultaneously

Crew & Scheduling

Pilots, endorsements, FDP regulations, crew positions, scheduling and EFB configuration.

System Administrator Chief Pilot Cabin Crew Manager

1Crew Role Assignment 2Compliance Docs 3FDP Regulations 4Crew Positions 5Scheduling Settings 6Flight Ops Settings 7EFB Setup

QMS & SMS Setup

Safety, quality, security, and DG management — risk matrix, compliance types, audits, and reporting.

Safety Manager Quality Manager Security Manager DG Manager

1QSS Personnel Access 2Main QSS Settings 3Audit Setup 4Reporting Setup 5Risk Management 6MoC Setup

Maintenance Setup

Subscription

Engines, propellers, MEL, parts & stores, maintenance actions, technical directives, and tracker initialisation.

Maintenance Manager Senior AME

1Engines & Propellers 2Interval Source 3MEL Setup 4Parts & Stores 5Maintenance Actions 6Technical Directives 7Update Tracker

Commercial Setup

Aircraft rates, clients, quote configuration, fee structures, route templates, and passenger services.

Commercial Manager Finance Operations Manager

1Aircraft Rates 2Add Clients 3Quote Configuration 4Fee Structures 5Passenger Services

Data Imports

Import historical flights, safety reports, staff logbooks, notifications, and findings from previous systems.

System Administrator

Historical Flights Safety Reports Staff Logbooks Notifications Findings

Integrations

Optional

Connect with PAX booking systems, flight planning providers, EFBs, and third-party maintenance software.

System Administrator IT Team

PAX Booking Flight Planning EFB Integration Maintenance Software

You're Launch-Ready

Once all relevant sections are complete, your Musket system is fully integrated and operational. Every section you complete unlocks new capabilities for your team. Welcome aboard.

3 Beyond This Guide

The setup guide covers everything needed to get Musket fully operational. The following features are part of day-to-day Musket use and are not initial setup tasks — you will pick these up naturally as your operation runs:

Document Control (Manage Library) — upload and manage company manuals, procedures, and policies for your team to access. (Manage Library)
My Portal — Recency & Documents — each staff member's personal compliance view, where they can see their own document currency and upload documents. (Recency & Documents)
Organisation Notifications & Tags — create and issue tags and notifications to your team (NOTAMs, company memos, safety alerts). (Notifications & Tags)
Flight Schedule & Crew Rosters — day-to-day flight scheduling and crew rostering. (Flight Schedule | Crew Rosters)
Post-Flight Actuals — capture or review flight data after each flight. (Post-Flight Actuals)
Analytics & Exports — reports, data exports, and operational summaries. (Analytics & Exports)
Maintenance Ad-Hoc Tasks — log and track unscheduled maintenance tasks as they arise. (Ad-Hoc Tasks)
Tools & Equipment — manage your ground support equipment and tooling records. (Tools & Equipment)
Organisation Settings — organisation-level configuration not covered in Core Setup, such as organisation notification preferences. (Organisation Settings)

If you have any questions during setup, reach out via the Support Contact feature — the Musket team is here to help.